PROJECT QUALITY & ENVIRONMENTAL DELIVERABLES COORDINATOR

Role: Project Quality & Environmental Deliverables Coordinator

Location: Bolton

Salary: £40-50k (Depending on Experience)

5 days per week Mon – Fri, 37 hours in the offices (Typically 8-5 Mon – Thurs and 8 – 12 noon Friday)

Job Description:

To support the successful delivery of the HS2 projects by coordinating and maintaining all project quality documentation, records and contractual deliverables in line with HS2/client requirements, project specifications and
agreed submission schedules.
The role leads the development and control of key quality deliverables (including MITPs/ITPs, inspection records, material acceptance documentation, O&M manuals and final handover packs), ensuring they are accurate, traceable, correctly controlled and accepted by the client and relevant third parties.
The role also supports project environmental requirements by monitoring and reporting relevant environmental data (including embodied carbon/steel carbon information where required), considering environmental impacts of future site activities, and proactively identifying opportunities for improvement in line with project objectives.

Responsibilities & Duties:

• Own and manage the HS2 project quality deliverables plan/register, ensuring all quality deliverables are identified, allocated, produced and submitted to the required format, revision status and timescales in line with client/project requirements.
• Attend and contribute to project meetings (internal and client-facing) including quality meetings, progress meetings and readiness reviews; record actions and drive closure of quality/documentation-related actions.
• Develop, review and maintain Manufacturing Inspection & Test Plans (MITPs/ITPs) aligned to HS2/client specifications, project requirements and supply chain scope, including inspection stages, acceptance criteria, and hold/witness points.
• Coordinate inputs to MITPs/ITPs and quality deliverables from Engineering, Procurement, Production, Inspection/NDT and suppliers; ensure HS2/client requirements are clearly flowed down and evidenced.
• Prepare, check and collate material acceptance documentation (e.g., MTCs, CoCs, traceability records, calibration certificates where required and purchased part certification) ensuring full traceability to drawings, BOMs, purchase orders and installed items.
• Compile and control inspection and test records required by the MITP/ITP (e.g., inspection check sheets, dimensional reports, test certificates, NDT reports where applicable), ensuring they are complete, signed/dated, correctly referenced and retrievable.
• Produce and/or coordinate Operating & Maintenance (O&M) manuals and handover documentation in line with HS2/client format and submission requirements, including collation and review of supplier manuals, spares/parts lists and as-built information.
• Compile, review and issue final handover documentation packs (e.g., MDR/Data Book/QA dossier as required) ensuring correct structure, indexing, revision control and timely submission to achieve client acceptance.
• Manage document control activities for HS2 project deliverables (numbering, transmittals, distribution, comment resolution, revision updates), maintaining clear traceability of client responses, approvals and concessions.
• Support closure of NCRs, defects and punch lists by coordinating objective evidence, updated documentation, and re-submissions as required for final acceptance.
• Support internal, client and third-party audits by preparing documentation, demonstrating compliance to HS2/client requirements and tracking actions through to closure.
• Support project environmental requirements by collecting and reporting environmental data required by the contract (including steel embodied carbon information/EPDs where applicable), maintaining supporting evidence, and ensuring environmental deliverables are integrated into project documentation.

• Proactively identify and support improvements for the HS2 project, including opportunities to reduce waste, improve quality right-first-time, and reduce environmental impacts of upcoming site activities; support implementation and tracking of improvement actions.

Additional Duties

• Promote a strong quality and environmental culture and support SHEQ requirements while on site and in the workshop/office.
• Undertake other reasonable duties commensurate with the role to support HS2 project delivery

Qualifications, Knowledge, Experience & Skills:

Essential

• Proven experience managing project quality deliverables, documentation and submissions in line with client/project requirements on complex engineering/manufacturing projects.
• Experience developing, reviewing and maintaining Manufacturing Inspection & Test Plans (MITPs/ITPs), including hold/witness points, acceptance criteria and required records.
• Experience producing and/or coordinating Operating & Maintenance (O&M) manuals and handover documentation to agreed client formats and submission requirements.
• Experience collating material acceptance documentation (e.g., MTCs, CoCs, traceability records and supplier certification) and compiling final handover packs (e.g., MDR/Data Book/QA dossier).
• Strong understanding of document control, revision management, transmittals and comment resolution processes, with high attention to detail.
• Ability to interpret drawings, specifications and contractual requirements, and translate them into practical documentation and evidence requirements.
• Strong written and verbal communication skills, including confidence attending and contributing to client meetings and driving actions to closure.
• Competent user of MS Office (Word/Excel/Outlook) and document management systems/spreadsheets.
• Awareness of environmental requirements within projects, including the collection and management of environmental evidence (e.g., embodied carbon data/EPDs for purchased materials such as steel) and a continuous improvement mindset.

Desirable

• Previous experience working on HS2 and/or major UK infrastructure projects with stringent client assurance requirements.
• Quality-related qualification and/or experience working within ISO 9001 quality management systems.
• Environmental qualification and/or experience working within ISO 14001 environmental management systems.
• Internal auditor qualification and/or experience supporting internal, client and third-party audits.
• Experience working with client document portals and formal submission/transmittal processes.
• Full UK driving licence and willingness to travel to suppliers/sites (if required).